In Las Vegas, hiring conference staff typically costs $40 to $50 per hour per person, depending on the role and level of experience required.

Rates may vary based on responsibilities — from basic registration support to bilingual badge staff, VIP handlers, or room managers.

We require a 5-hour minimum to book conference staff in Las Vegas.

This covers everything from venue setup and badge station prep to on-site briefing and event breakdown — ensuring the team is aligned with your flow, guest experience, and logistics from the start.

Yes — we can often provide last-minute conference staff in Las Vegas, even with less than 24 hours’ notice.

If you’re requesting staff with language fluency or knowledge of platforms like Cvent, availability may be more limited — but we’ll assign the best possible match for your needs.

Please note: a $5/hour surcharge applies to urgent bookings to fast-track confirmation and prioritize your request.

For a 500-person conference, we typically recommend 9 to 10 registration staff. This is based on a standard pace of one guest per minute per team member, ensuring smooth and professional check-in.

The ideal number may vary depending on arrival flow, badge printing setup, and whether guests arrive all at once or in timed waves.

Yes — if your conference has 10 or more staff or includes multiple check-in stations, having an Event Captain is highly recommended.

The Captain coordinates guest flow, manages team rotations and breaks, and acts as your on-site point of contact — ensuring that large teams stay aligned and your event runs without delays or confusion.

No — each check-in station should have its own dedicated staff member, particularly during peak arrival times. One staffer typically handles about one guest per minute, so doubling up slows the process and risks long lines.

If you’re running multiple stations, we strongly recommend assigning an Event Captain to coordinate the team, manage breaks, and maintain consistent flow across all check-in points.

Yes — our badge scanning staff can operate QR code scanners, mobile check-in apps, and digital kiosks.

For best results, we recommend providing brief training before the event or during setup. This ensures the team can verify registrations, scan badges, and troubleshoot basic issues without delay.

Our event guiding staff are typically mobile — they circulate through the venue to assist attendees, answer questions, and help guests navigate between sessions, booths, or meeting areas.

This roaming format ensures better coverage, faster support, and a more helpful experience for your guests. Stationary roles can be added if needed for high-traffic points.

Yes — our staff can assist with conference setup and post-event breakdown, including preparing check-in stations, signage, swag bags, and guest flow areas.

We recommend booking them 1–2 hours before the event starts to allow enough time for proper setup, especially for larger conferences with multiple entry points or materials to organize.

Yes — our registration staff can handle swag bag prep and distribution, whether at the check-in desk or a dedicated pickup station.

To keep guest flow efficient, we recommend finishing any packing 1–2 hours before doors open, especially for large conferences with high foot traffic.

Yes — we provide multilingual conference staff to support international attendees and bilingual event formats.

To ensure the right match, please send us your language requirements 3–4 weeks in advance. Last-minute requests may limit access to fluent or industry-experienced talent, especially during peak conference season in Las Vegas.

Yes — our conference staff can absolutely wear your branded t-shirts or uniforms as long as they’re provided in advance and details are confirmed during booking.

Standard attire includes:

• Registration staff — black suit with a white shirt

• Badge scanning staff — black shirt with black or dark jeans

• Guiding staff — we recommend branded t-shirts for better visibility in large crowds

Yes — for any shift over 6 hours (excluding travel time), clients must either provide meals or offer a food allowance.

Since most conference venues don’t have access to refrigeration or microwaves, staff can’t bring perishable meals from home. To keep the team focused and energized, please plan for accessible food options on-site or nea

Yes — as the client, you’re expected to cover parking or transportation costs for all conference staff.

This includes reimbursing garage fees or Uber/Lyft rides, depending on your agreed event budget. If your venue provides exhibitor parking passes or requires access credentials, please send those in advance. It helps ensure on-time staff arrival and a stress-free check-in experience on event day.