Question 1

1. How much does it typically cost to hire trade show staff in Las Vegas?

Accepted Answer

In Las Vegas, trade show staff typically cost between $40 and $65 per hour. Rates can go higher for team members with specific industry knowledge, fluency in other languages, or strong experience in live demos and client-facing brand representation.

Question 2

2. What’s the minimum number of hours required to book trade show staff?

Accepted Answer

We have a 5-hour minimum for all trade show staffing bookings in Las Vegas.

This block of time covers everything from booth setup and walkthroughs to brand briefings and post-show breakdown — so your team arrives aligned, prepared, and ready to represent you professionally from the very first guest interaction.

Question 3

3. Can I book trade show staff last-minute for an expo or convention in Vegas?

Accepted Answer

Yes — we can often secure last-minute trade show staff in Las Vegas, even with limited notice.

That said, if you’re looking for staff with specific expertise — like product knowledge or fluency in a foreign language — it’s best to book early, as specialty talent gets snapped up fast.

For urgent bookings, we apply a $5/hour rush surcharge to help prioritize your request and confirm availability without delays.

Question 4

4. Are your product specialists trained to demonstrate complex technology or software?

Accepted Answer

Yes — our tech-focused product specialists are trained to handle live demos of complex software, hardware, and digital tools.

They’re comfortable speaking the language of your industry — whether it’s SaaS, consumer electronics, medical devices, or retail tech.

For major expos in Las Vegas, we recommend booking early, as high-demand specialists get reserved quickly around CES, NAB, and other tech-heavy conventions.

Question 5

5. Can trade show staff proactively engage attendees and collect qualified leads?

Accepted Answer

Yes — our Las Vegas trade show staff are trained to initiate meaningful conversations, screen attendees based on your target criteria, and capture qualified leads with precision.

They can assist with lead forms, badge scanning, or warm handoffs to your sales reps — all while staying fully aligned with your brand tone, pitch, and messaging goals.

Question 6

6. Do your booth hosts assist with badge scanning, guest list check-in, or traffic flow at the booth?

Accepted Answer

Yes — our Las Vegas booth hosts are trained to handle badge scanning, check-in support, and managing booth traffic with confidence and professionalism.

They make sure attendees are welcomed, processed quickly, and guided smoothly, so your sales team can stay focused on qualified conversations — not crowd control.

Question 7

7. What uniforms do your trade show staff usually wear?

Accepted Answer

In Las Vegas, our trade show staff show up styled to match the tone of your booth.

Hosts and greeters typically wear a black cocktail dress or a black suit with a white shirt, depending on your event’s level of formality.

Product specialists and demonstrators often wear a crisp black or white shirt with dark jeans — clean, neutral, and presentation-ready.

Question 8

8. Can your staff wear branded uniforms provided by us?

Accepted Answer

Yes — we’re happy to have our team wear branded apparel or custom uniforms you provide.
If the look includes non-standard items like t-shirts, hoodies, or jackets, there’s a $5/hour wardrobe surcharge, especially if the pieces come from the staff’s own closet.

For specialty outfits — such as swimsuits, crop tops, body paint, or performance wear — rates may go up to $20–$25/hour depending on the complexity and staff availability.

Question 9

9. Can I request trade show staff with a specific look, language skills, or professional background?

Accepted Answer

Yes — we can provide trade show staff in Las Vegas who meet specific criteria like appearance, language fluency, or industry experience.
To secure the best match, please send your request at least 3–4 weeks in advance, especially during high-volume expos like CES or MAGIC.

Last-minute bookings limit availability — particularly for multilingual talent or staff with a technical or specialized background.

Question 10

10. Should I provide staff training on the brand beforehand or directly on-site?

Accepted Answer

You can choose either option. We offer both online pre-event training and on-site training before the show begins.

• Online training is billed at a 1-hour minimum
 • On-site training is billed at a 2-hour minimum
Alternatively, you can provide training on the first day of the trade show — it should be included in the standard 5-hour minimum booking.

Question 11

11. Can I request the same staff for multiple trade show days?

Accepted Answer

Yes — you can request to work with the same trade show staff across multiple days of your Las Vegas event, and we’ll prioritize keeping your team consistent from start to finish.
To secure availability, we recommend booking at least 2 weeks in advance, especially during peak expo seasons.
For peace of mind, we always include pre-assigned backup staff in your booking — so even if someone becomes unavailable, you’ll stay fully covered without interruption.

Question 12

12. If I hire multiple trade show staff, who will supervise them at the booth?

Accepted Answer

If your event requires on-site supervision, you can book a Team Leader or an Event Captain to manage the staff.

• A Team Leader is ideal for smaller groups and helps with basic coordination, check-ins, and break scheduling.
 • An Event Captain is recommended for larger teams or booths with multiple zones and tasks — they handle floor flow, staff rotations, and report directly to your main contact.

Question 13

13. Do I need to provide meals for the staff during the trade show?

Accepted Answer

Yes — for shifts over 6 hours (excluding travel time), clients are required to either provide meals or offer a food allowance.

Most trade show booths don’t have access to a fridge or microwave, so staff can’t bring perishable meals from home. To avoid energy drops and delays, please plan for accessible food options on-site or nearby.

Question 14

14. Should I cover parking passes or exhibitor credentials for the staff?

Accepted Answer

Yes — clients are responsible for covering parking or access credentials for all trade show staff.

We reimburse parking expenses, and if staff use Uber or Lyft, the ride cost will be covered within your agreed parking budget. Be sure to confirm credentials or passes needed for exhibitor access in advance, so we can ensure smooth entry and punctual arrival.

LAS VEGAS TRADE SHOW STAFF

BOOTH HOSTS & GREETERS

PRODUCT SPECIALISTS

PRODUCT DEMONSTRATORS

NOT SURE WHICH STAFF FITS YOUR EVENT?

WHY OUR TRADE SHOW STAFF
STANDS OUT

5★ COMMUNICATORS

ON-SITE SUPPORT

ENGAGEMENT FIRST

Using proven engagement techniques, they boost ROI, increasing business opportunities.

BOOTH SETUP

Our team handles setup and teardown with speed, so your team can focus on networking.

BUSINESS SAVVY

VISITOR ENGAGEMENT

MEET OUR TRADE SHOW STAFF
IN LAS VEGAS

OUR STAFF IS IDEAL FOR

WHY CHOOSE XS?

PEOPLE-FIRST

PERFORMANCE

FLEXIBLE PRICING
PROVEN VALUE

FROM BOOKING
TO SHOWTIME

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