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SMART STAFFING SOLUTIONS
FOR EVENT BUSINESS
Hiring staff in-house or partnering with an event staffing agency?
Companies in hospitality, marketing, and entertainment turn to staffing partners like XS Event Staffing to save time on in-house hiring, reduce booking risks, and ensure the right team is always in place.
Our internal workflow is built on a 13-step system that eliminates the usual challenges, from no-shows and latenesses to staff arriving unprepared. Every team member is briefed, confirmed, and fully equipped before they step on-site, so you don’t waste time managing what should already be handled.
WHY PARTNER WITH AN AGENCY
Proven XS Systems That Solve Staffing Problems
BOOKING GAPS
95% of booking issues occur due to communication gaps that can derail even the most organized event.
We help prevent that by using a 13-step, bulletproof booking system that allows us to vet, confirm, and assign experienced professionals who arrive fully prepared and ready to work, without constant reminders or the need for micromanagement.
SEASONAL CHALLENGES
Seasonal event peaks often come with the same problems: not enough staff during busy periods and last-minute confirmations from your clients. We build flexible staffing plans in advance, based on proven blueprints from past peak seasons.
We maintain a scalable workforce year-round, so you can easily adjust to seasonal demand without scrambling to fill shifts at the last minute.
EMERGENCY SUPPORT
Events run 24/7, and issues don’t wait for office hours. That’s why our support team is available for early mornings, late nights, and weekend shifts — the moments when most businesses are off the clock.
Whether you need a last-minute replacement or something goes wrong on-site, we’re ready to respond promptly, keeping your event on track, without the panic.
THE RIGHT STAFF
Each event has its own rhythm and requires a specific team to execute it. Whether you’re a hospitality group or a marketing agency, you can’t keep every type of staff on your payroll just in case a specific client or event calls for it.
We build our roster of professionals based on their vibe, skillset, and the kind of presence your brand expects on-site.
EXCLUSIVE XS VENDOR BENEFITS
For Recurring Clients Looking For Control & Flexibility
When you work with XS Event Staffing, you gain access to strategic advantages that optimize workforce management and reduce costs. These benefits allow you to focus on delivering exceptional experiences to your clients while we handle your staffing needs.
Custom
Staffing Rates
Get personalised rates tailored to your yearly staffing volume and booking patterns.
Flexible
Cancellation Policy
A more lenient cancellation policy for changing needs without stress.
Post-Event
Payment Plans
Optimize cash flow with flexible post-event payment options.
Preffered
Staff List
Keep the same trusted faces at your events — without retraining or rebriefing every time.
24/7 Client
Support
Get round-the-clock assistance for urgent staffing needs and last-minute adjustments.
OUR LEGACY
What Is Really Behind XS
20+ YEARS
OF INDUSTRY EXPERIENCE IN
CUSTOMER SERVICE
20+ years building operational trust with hospitality and event partners. We’ve worked through every shift pattern and know how to meet high-stakes expectations without hand-holding.
WORLD-CLASS
EVENT STAFFING STANDARDS
FOR CORPORATE EVENTS
Trusted by global brands to uphold corporate standards — from hospitality to executive logistics. We match the tone, tempo, and expectations of your brand on-site — not just the dress code.
AI-DRIVEN
EFFICIENCY IN EVENT
STAFFING SERVICES
We use AI and automation to handle scheduling, shift fills, and reconfirmations. Fewer errors, faster changes, lower overhead — all passed on to you in smarter pricing.
STAFFING THAT FITS YOUR EVENTS
Matching Your Event Energy, Not Just Headcount
TESTIMONIALS & CASE STUDIES
Real Clients. Honest Feedback. Measurable Results.
Behind every event we staff, there’s a challenge to solve — and a client who needs results.
Here’s what happens when strategy meets execution.
A client needed to staff 18 events over 10 weeks with a fixed seasonal budget. Instead of charging standard rates, we offered a custom staffing package with locked-in hourly pricing. The client stayed under budget and was able to pre-book staff across all major weekends.
Talent and decor vendors required upfront deposits, leaving little liquidity for staffing. We allowed the client to confirm 12 staff with post-event net 15 payment. The event went forward with the full team in place. We got paid 10 days later. Client rebooked for the next event without hesitation.
A client expected the same activation to be replicated in LA and Vegas throughout the year. An assigned office team member was trained on the event specifics, passing the same internal training doc to the booked team. The client didn’t need to re-train staff for each city. Execution was on point, and we received an extension for one more year.
