We require a 5-hour minimum to book an Event Captain in Los Angeles.

This time can include setup, event coverage, breakdown, and any on-site briefing or venue walkthrough needed to align the Captain with your event’s schedule and flow.

Event Captains in Los Angeles are typically billed at $60 per hour.

Final rates may vary slightly based on event complexity, location, and duration — but $60/hr is the standard rate for experienced Captains managing schedules, staff assignments, and on-site coordination.

Each of these executive roles serves a different level of responsibility and scope:

• Team Leader oversees individual staff performance, manages staff arrival and breaks, and acts as a direct point of contact between the crew and agency. A Team Leader typically manages up to 10 staff members and reports directly to the Event Captain.

• Event Captain manages the overall staffing flow, including front-of-house and back-of-house teams (servers, bartenders, kitchen staff), and ensures coordination across all roles on-site. Captains can manage up to 20 staff and report to the Event Manager.

• Event Manager operates at the top level, supervising both Captains and Team Leaders. They don’t manage individual staff — instead, they manage the entire event structure, including vendor coordination, scheduling, timing, and high-level communication across departments.

This tiered structure ensures accountability and smooth delegation across complex or large-scale events.

An Event Captain is responsible for managing the entire staffing flow, including front-of-house (servers, bartenders) and back-of-house (kitchen support) teams.

They ensure:

• All guest areas are fully staffed, with no service gaps

• Food courses are served on schedule

• Team coordination runs smoothly, with clear communication

• Breaks are managed, if no Team Leader is assigned

• Up to 20 staff members report to the Captain, who in turn reports to the Event Manager or the Client

Captains are the key link between operations and leadership, ensuring the floor runs efficiently and service remains uninterrupted.

A Team Leader is a senior crew member responsible for staff performance, arrival coordination, and break scheduling. They act as the direct liaison between the staff, agency, and client during the event.

Their tasks include:

• Ensuring staff arrive on time and are properly positioned

• Assigning breaks and rotating team members as needed

• Communicating instructions from the client to the team

• Reporting performance feedback and any issues to the agency

• Supporting on-the-floor operations while remaining part of the working team
  

Team Leaders typically oversee up to 10 staff members and report to the Event Captain or to the Client. They’re ideal for events that need hands-on leadership without full-scale event oversight.

An Event Manager oversees the entire event strategy, not just staffing. They handle vendor coordination, event timelines, floor plans, permits, and high-level logistics like tech, entertainment, and guest flow.

Unlike Captains, who run the floor in real time, the Manager focuses on the big picture — ensuring that all teams, partners, and operations stay aligned from setup to breakdown.

For a 500-guest event, we typically recommend the following executive staffing structure:

• 1 Event Manager to oversee the full production, vendors, timeline, and VIP flow

• 2 Event Captains to manage front-of-house and back-of-house teams

• 2 Team Leaders to handle on-floor communication, staff breaks, and real-time adjustments
  

This setup ensures smooth execution, fast response to issues, and full coordination across service areas.

Our Event Manager oversees the event structure, including VIP zones, high-touch areas, and vendor coordination.

However, they do not manage individual staff directly — for on-the-floor supervision and staff coordination, you’ll need to assign an Event Captain.

Team Leaders are senior staff with experience and agency trust — but they are not trained or assigned as Captains.

If a Team Leader is required to step into a Captain role during the event, additional charges will apply post-event to reflect the added duties and responsibilities.

We recommend booking a Captain in advance if floor-level leadership is needed.

• Team Leaders report to the Event Captain. If no Captain is assigned, they report directly to the client.

• Event Captains report to the Event Manager, or to the client if no Manager is present.

• Event Managers report only to the client and oversee the full event operation at the executive level.

This structure ensures clear communication and accountability at every layer of the team.

Team Leaders typically manage staff breaks and time rotations on-site. If no Team Leader is assigned, the responsibility falls to the Event Captain.

Both roles ensure that breaks are scheduled around service flow without disrupting guest experience.

Yes — you can book an Event Captain or Manager to attend a pre-event walkthrough.

Walkthroughs are billed at a 2-hour minimum based on the Captain’s hourly rate, and must be scheduled in advance to ensure availability.

An Event Captain can manage:

• Up to 20 staff members independently

• Up to 30 staff members when supported by one or more Team Leaders
  

Adding a Team Leader allows the Captain to delegate floor-level oversight and maintain smooth coordination across larger crews.

Team Leaders support Captains and Managers by handling simple but time-consuming tasks — like assigning breaks, checking staff positions, and relaying quick updates — so senior staff can stay focused on the main event flow and guest experience.

They act as hands-on communicators, helping streamline operations without pulling leadership away from key responsibilities.

For shifts over 6 hours, clients must provide:

• One 30-minute meal break

• One 15-minute rest break for every additional 2 hours worked

Team Leaders or Captains will coordinate break timing to ensure it doesn’t disrupt guest service or program flow.